As an organization you may have added admins to manage content and permissions in Microsoft Stream.

This article explains what capabilities exist for a Microsoft Stream admin and walks you through the steps and experiences for the various personas.

Important:

You need to be a Stream Admin to perform this operation For more information, see this article.

If you are a Stream Admin, you will see the Edit in admin mode menu item for all videos (even if you are not the owner of that video) as shown in the image below.

stream-entering-admin-mode

You can also select this item from the playback page for organizational videos.

stream-entering-admin-mode

Once you click Edit in admin mode you will have elevated permissions for that video and will be able to edit all metadata for that particular video such as updating description, updating the thumbnail for the video.

stream-entering-admin-mode

After you have made your changes to the video metadata, you can click Apply changes and exit which will take you to the video playback page with the updated metadata. However, if you click Cancel and exit, you will still land in the video playback page, but your changes will not be saved. If you want to make changes to this video at a later point, you will need to Edit in admin mode again.

Let's say someone from your organization shared a URL to the video playback page which has custom permission set and you are not a part of the original users for whom the video was intended. As an administrator, when you click on that video link, you will see the following screen.

stream-entering-admin-mode

You will notice that the system has already identified you as a Stream admin, and therefore it shows the burgundy color warning that this video can only be accessed in admin mode. You can now choose to View in admin mode, which elevates you to view the video and make any changes in admin mode.

Once you click View in admin mode, you will land on the playback page for that custom video with the burgundy color warning indicating that you are accessing this private/custom video in admin mode.

stream-entering-admin-mode

If you decide to make changes to the metadata of this custom video, you can click on the Edit in admin mode in the drawer and that will lead you to the edit page for that particular video.

stream-entering-admin-mode

If you apply changes it will save your changes and exit you out of admin mode and land you on the original video playback page.

stream-entering-admin-mode

See also

Get started

Assigning Microsoft Stream Administrators

Restricting Uploaders in Microsoft Stream

Adding guidelines to Microsoft Stream and Employee Consent