With the combination of companywide channels and groups you can setup an area to organize and permission your videos in Microsoft Stream that meets your needs. This article goes through various scenarios and examples explaining how you can setup a group or channel to meet a specific need.

Groups & channels diagram

Companywide light weight curation (anyone in org can add videos)

Use a companywide channel, if you want to make an area in Microsoft Stream that is for companywide community driven organization of videos by topic.

Examples:

  • Cross company topics
  • Employee created tips and tricks to do your job better
  • Employee created informal training
  • Customer insights and learnings

Characteristics:

  • Only videos with "Allow everyone in your company to view this video" checked can be added to this channel
  • Everyone in the company can see videos in this channel
  • Everyone in the company can add videos to this channel
  • No 2nd level organization of videos within this channel

Setup:

Area Type
Channel Companywide

Companywide channels diagram

Companywide top down sharing (few contributors, everyone can view)

Use a companywide group, if you want to make an area in Microsoft Stream that is for top down knowledge sharing from a few people within the organization.

Examples:

  • Messages from the CEO or other leaders
  • Human Resource information
  • Onboarding training for new employees

Characteristics:

  • Everyone in the company can see videos in this group (regardless if they've joined the group or not)
  • Only owners of group can contribute/edit videos
  • You can further organize videos by adding channels within the group

Setup:

Area Make this group
companywide
Allow members
to contribute
Group

Companywide group diagram

Companywide collaborative team (anyone in org can join & add videos)

You can also use a companywide group, if you want to make an area in Microsoft Stream that is for a team, department, or group that is okay with people outside the group seeing their videos and joining the group.

Examples:

  • Cross company team working on open area or project
  • Interest group on a specific topic
  • Team or department that is happy to be open to the company

Characteristics:

  • Everyone in the company can see videos in this group (regardless if they've joined the group or not)
  • Anyone can join this group
  • Owners and members can upload/edit videos
  • You can further organize videos by adding channels within the group

Setup:

Area Make this group
companywide
Allow members
to contribute
Group

Companywide group diagram

Private top down sharing (few contributors, many viewers)

Use a private group, if you want to make an area in Microsoft Stream that is for a team or department that wants to do top down knowledge sharing from a few people within the team or department, but only to those in the team or department.

Examples:

  • Messages from the department head

Characteristics:

  • Only members of the group can see videos in this group
  • Owners have to approve and/or add new members to the group
  • Only Owners of the group can upload/edit videos
  • You can further organize videos by adding channels within the group

Setup:

Area Make this group
companywide
Allow members
to contribute
Group

Private group diagram

Private collaborative team (approval to join)

You can also use a private group, if you want to make an area in Microsoft Stream that is for a team or department that wants a collaborative space for people within the group.

Examples:

  • Any sort of team of people
  • Departments or divisions where everyone can contribute

Characteristics:

  • Only members of the group can see videos in this group
  • Owners have to approve and/or add new members to the group
  • Both Owners and Members of the group can upload/edit videos
  • You can further organize videos by adding channels within the group

Setup:

Area Make this group
companywide
Allow members
to contribute
Group

Private group diagram

See also

Groups & channels overview